“How many vacation days do I have left?”
HomeThey see their days and request them right there.
Solutions · Employee portal
Employee portal: clock-ins, time off and documents on their phone
Each employee signs in from the browser, with nothing to install. They see their clock-ins, request time off, handle paperwork and answer surveys without going to HR.
Hi, María Fernanda
Today · clock-in06:58
Time off8 days
Pending
Company rules 2026Accept
Employment letter readyDownload
Climate survey openAnswer
Benefits
What your company gets
For HR
- Fewer calls and messages about time off, employment letters and late arrivals
- Less paper: documents go straight to the employee file
- Requests in one inbox, not scattered across email and WhatsApp
- A record of who accepted each document
- Surveys with no printing or data entry
For the employee
- Sees their clock-ins and time off whenever they want
- Handles requests without asking to leave for HR
- Knows where each request stands
- Has their documents on their phone
- Can speak up in an anonymous survey
Fewer trips to HR
What HR always gets asked
“Why was I marked late on Tuesday?”
My clock-insThey see clock-ins for this month and the previous two.
“Has my leave been approved?”
My requestsThey see whether it's with their manager or HR.
“Can I get my employment letter?”
My paperworkThey request it in the portal and download it there.
“Who do I give my proof of address to?”
My fileThey upload or replace documents from their phone.
“Where are the company rules?”
Forms and documentsThey download it and, if HR asks, acknowledge it.
Paperwork
HR requests are made from the phone
Employment letters, reference letters and any document your company issues. You set up the catalog and the employee requests what they need, without going to the office.
1
The employee requests it
They pick the request and upload their documents. If a required one is missing, the portal won't let them send it.
2
HR reviews it
It lands in their Control inbox with everything the employee uploaded.
3
HR responds
They upload the document for download, mark it “Ready at HR” for pickup, or reject it.
Forms that need no review download directly, and a template can generate the PDF with each employee's details.
Climate surveys
Ask your people how they're doing
You build the survey in Control and your employees answer it in the portal. Surveys are anonymous unless you choose otherwise, and the portal warns people before they answer if they aren't.
- For the whole company or by branch, department or job
- 1-to-5 scale questions, multiple choice and comments
- Email notice when the survey opens
- Results at close, also in Excel
- Included in all plans
Workplace climate · ResultsAverage from 1 to 5
I feel comfortable in my area4.2
My manager listens to me3.6
I have what I need to work3.9
I would recommend working here4.0
For HR
You run it from Control
Turned on per employee
With a checkbox on their record. You can start with just one area.
Requests inbox
See what the employee uploaded and respond with their documents.
Acknowledgment record
Know who has accepted the company rules and each document you asked for.
Privacy notice
Each employee accepts it the first time they sign in.
Examples of use
How it's used day to day
An employment letter for a loan
A salesperson needs an employment letter and HR is in another city. Normally she'd ask on WhatsApp and wait for someone to send it.
She requests it in the portal, HR responds from the inbox and she downloads it on her phone.
The night shift never overlaps with HR
An operator starts at 10 p.m. and leaves just as HR arrives. Requesting time off means staying late or calling.
He requests it from his phone on the way out, his manager approves it and he sees the progress without chasing anyone.
A complete file from day one
HR spends weeks chasing proof of address and other papers from a new hire.
The employee uploads documents in the portal, sees what's missing and accepts the company rules right there.
Finding out why people are leaving
A branch keeps losing staff and nobody says why to your face.
HR opens an anonymous survey for that branch only and, at close, reviews the results and comments.
Frequently asked questions
Does the portal cost extra?
No. It comes included in every plan.
Does the employee have to install anything?
No. They sign in from the browser on their phone or a computer.
Does it replace the geolocation app?
No, the app stays the same. The employee uses the same username and password.
Can employees clock in from the portal?
No. The portal only shows their clock-ins. To clock in they keep using the time clock or the app.
Are the surveys really anonymous?
Yes, if you publish them that way: answers aren't stored with the employee's name and groups with fewer than 5 answers are merged with others. If a survey isn't anonymous, the portal warns people first.
Do I have to turn it on for everyone?
No. It's turned on per employee, from their record in Control.
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